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Copyright for course packs

Attaching PDFs made by scanning

Attaching PDFs made by scanning book chapters, journals/magazine articles in our print collection  

Check the CLA licence to see if it grants scanning permission for a title that we hold in print. 
If it is covered by the CLA but we don’t have a copy contact the Library who can purchase the book or buy a chapter 
copyright cleared from the British Library.  To do this use the Request Materials link in the Library catalogue providing a budget code and full details.
Do not scan a print document if an electronic copy is available under our CLA licence and digital copying is permitted.

When scanning titles covered by the CLA you always have to: 

  • Obey the quantity limits: 10% of a book or 1 chapter, (or whichever is greater.) 
  • 10% or one article form a journal issue.
  • Ensure that the bibliographic details are included.
  • Complete and attach a CLA copyright statement. (See section: Copyright notices).
  • Save the file using the file naming conventions. (i.e. ensure that _cla is in the file name.)
  • Do not use inspection or proof copies or article off-prints – even if supplied by the author. 

If the book or magazine/journal is not covered by the CLA licence or if you need more than the amount that the CLA covers you can contact the publisher for permission - but this can take a long time!
Or if it is a US publisher see if they use the Copyright Clearance Centre to sell copyright permission/rights. See the section on the Copyright Clearance Centre.

If you need large quantities of a book there may be an e-book version available or the Library can purchase extra copies.
Please contact the Library who can advise.

CLA Copyright cover sheet text is on this page.


There are two changes to the CLA Licence copying terms

The CLA have relaxed the requirement for a University to own an original. As long as the the original is owned by an academic.

  • They have increased the extent limit for copying from print books so institutions can copy up to 30% or 3 chapters, whichever is the greater, instead of the current 10%.
    This applies to books published by participating publishers only. (See below)
    Important conditions apply
  1. Both amendments apply only where no digital edition is available through commercial channels, (Ask the Library to check!) and only until 30 June 2020 or when institutions re-open, whichever is sooner.
  2. These temporary extent limits apply to print books only, and specifically exclude anthologies, plays or poetry.
  3. The changes to licence terms are effective to 30 June 2020. After that date the Licence Terms will revert to the original terms and the copying limit will revert to 10%.
  4. All usage will be monitored and extracts uploaded under this special provision must be removed once these emergency terms no longer apply or by 30 June 2020 at the latest.

Copying under these temporary arrangements should not substitute for the purchase of original content, including a digital edition of the same book where this is available.

List of participating publishers
The following publishers have given their opt-in to the temporary terms:

Bloomsbury Academic and Professional
Bloomsbury Adult Publishing
Bloomsbury Childrens and Educational
Bloomsbury Information Limited
Cambridge University Press
Elsevier Books Limited
Emerald Publishing Limited
John Wiley and Sons Limited
Pearson Education Limited
Portland Press Limited
Sage Publications India Pvt Limited
Sage Publications Limited
Springer Nature (Red Globe Press)
Springer Nature BV (Nature)
Springer Nature BV (Palgrave Scholarly)
Springer Nature BV (Springer)
Springer Nature Limited (Macmillan Education)
Taylor and Francis (Books) Limited
Wolters Kluwer Health (P&E) Limited